Exhibitor Q&A

What is the Healthy Living Expo?
The expo is designed to increase the community’s awareness and knowledge of integrative healthcare through an offering of presentations, hands-on workshops, and an exhibit hall. It also highlights fitness, products, services and environmental choices for a healthy planet. 

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When is the Healthy Living Expo?
The expo will take place on Saturday, March 8th, 2008. The exhibit hall opens at 10am. Workshops will be ongoing throughout the day from 10am-5pm and the exhibit hall and expo will close promptly at 5pm. Each Exhibitor must keep at least one attendant in their booth during all show hours. Move out may begin at 5pm at the end of the show. Please respect the integrity of the show and afternoon attendees by waiting until 5pm to begin packing.

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Where is the Healthy Living Expo?
The expo will take place at the FIT Clemente Center, 150 West University Blvd., Melbourne 32901. Take HWY 192 Exit off I-95 go east on 192/New Haven to Babcock (at stoplight). Turn right, Florida Institute of Technology is on the right side about 1 mile. After turning right onto University Dr. The Clemente center will be on your left – only about 1 block. Click Here for a map.

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Where can I park?
Free parking is available in the Clemente Center lots. After you unload, please park across the main road (Univiersity Drive) in the lot marked 'exhibitor parking'. This will leave the main lot available for your customers, the attendees. The university has ample parking if we all work together ensuring our attendees have a pleasurable experience. 
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Where do I unload?
You may pull behind the Clemente center to unload, however due to the narrow roadway you may not leave your car unattended. We will have volunteers with dollies available to help with unloading and deliver your supplies to your booth. If you want to accompany your belongings to your booth you will need someone to remain with the car. As there will be many exhibitors needing to unload at the same time, your help, patience and cooperation is appreciated. Arriving as early as possible allows us all ample time to get set up and work out any last minute details. 

If you prefer to unload from the front of the facility please park in the designated parking spots, we will have a volunteer directing you. Once you have taken your belonging to your booth you must relocate your car to the exhibitor lot before setting up.

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Where do I check-in?
Once you have unloaded and parked your car in the exhibitor lot, please stop at the exhibitor check-in/information table in the lobby to let us know you have arrived. If you find you need additional supplies or have questions we will happy to help you - please direct all requests to this location. You will find your badges and exhibitor information in your booth when you arrive. Please order electricity, extra tables & chairs in advance. 

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Will food be available at the Healthy Living Expo?
The Clemente Center has an excellent café that will be open to serve the expo. Starbucks, coffee, smoothies, flat bread pizzas, wraps, many other delicious options will be available for purchase throughout the day. At last year's expo attendees thoroughly enjoyed the cafe.

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Can I sell products at the Healthy Living Expo?
YES! We are looking forward to a wide variety of quality products. While you may sell products at the expo, you will not be permitted to engage in recruiting for business opportunities.

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How many people may I bring?
Display Booth Exhibitors will receive four badges with the purchase of a booth. Bodyworker Section exhibitors will receive 2 badges. The names of all exhibitors need to be registered in advance. If you do not know the names at the time of registration your badges will display your business name only. If you need more badges there will be sticky badges available at the information table for you to write your name and company. You will receive the badges at your booth on the morning of the expo and those sitting at the exhibit table must wear these badges.

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When can I set up my exhibit booth?
You may begin setting-up your booth at 7am on Saturday morning. Each booth will have a sign, 2 chairs, a waste basket and a 6ft skirted table. The booths are 8x10 pipe and drape. The drape will be in blue & white. Please arrive on time and sign in no later than 8:15am because the expo and exhibit hall will open promptly at 10am. Your table must be set up and ready by 9:30am. In the event the Exhibitor is a late (after 8:15am) or no show the Expo may sell the exhibit space to Wait-List Exhibitors. The Exhibitors fees are non-refundable.

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Is Electricity Available?
Electricity is available for a fee of $25 and must be ordered in advance. Please advise us on what type of equipment will be using the electricity so we may ensure you have the proper amount. Failure to notify us of the type of equipment can cause power issues for all exhibitors connected. It is important for you to provide us this information.

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May I use special lighting or sound?
Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems, or any noise making machines must be conducted or arranged so that the sound resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons, and not cause the aisles to be blocked. Operators of sound making exhibits must secure approval of operating methods before the use of glaring, chasing or irregular lighting.

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May I distribute my fliers and business information?
Please make information about your business available to patrons from your booth. Distribution of fliers in the aisles is not permitted in order to keep the aisles clear.

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May I give away a door prize?
Door prizes are encouraged as a method for collecting valuable information on potential clients. Please submit any door prizes you have planned by February 15th as they may be used for promotional purposes, submitting your door prizes is optional.  Door prizes are the exhibitor's responsibility. Please bring your own container to collect the entry forms as well as forms for the attendee to fill out that collects the information you desire. Note that participants need not be present to win. Door prizes will help draw attention to your booth. Let attendees know when you will be selecting the winners. We will provide training on enhancing your experience with door prizes during our exhibitor training calls.

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What if I have special set-up requirements?
Please note any special requirements on your registration form. We appreciate you calling us in advance with any other setup concerns you may have. S-hooks are available for you to hang posters or banners from the rear partition of your booth. Please do not use any adhesives or materials that will damage the booth materials in any way.

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May I have food at my table?
You may give away samples of your products, including food products. If you are a business that has a license to prepare & sell food (such as catering) then you need to bring a copy of your license. Tea samples, candy samples, supplements, herbal samples are all fine. An example of what is not permitted is preparing a cheese tray to entice visitors if your business is bodywork.

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How will people learn about the Healthy Living Expo?
The expo will be promoted through Natural Awakenings magazine, which currently has over 80,000 readers each month and is distributed throughout Brevard and Indian River Counties. We are also advertised in Natural Awakenings throughout the state of Florida. Florida Today exposure is planned to reach the greater Melbourne area. Our website can be found worldwide additionally, we have a 1000 posters throughout the county, press releases, radio interviews, local community paper ads as well as hundreds of corner street signs in the Melbourne area.

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What if I know someone who wants to attend the expo?
As an exhibitor you will want to let your clients know they can visit you at the expo. Research shows that the number of contacts you have with your clients can impact the relationship. Learn more about pre-expo marketing during our exhibitor training calls and help make the most of your expo experience.

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What if I still have a question?
Please call us with any questions you may have 321-777-6433.

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