| Exhibitor
Q&A
Exhibitor
Questions & Answers
What
is the Healthy Living Expo?
The expo is designed to increase the community’s awareness
and knowledge of integrative healthcare through an offering of
presentations, hands-on workshops, and an exhibit hall. It
also highlights fitness, products, services and environmental
choices for a healthy planet.
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When
is the Healthy Living Expo?
The expo will take place on Saturday, May 1st. The exhibit
hall opens at 10am. Workshops will be ongoing throughout the
day from 10am-5pm and the exhibit hall and expo will close
promptly at 5pm. Each Exhibitor must keep at least one
attendant in their booth during all show hours. Move out may
begin at 5pm at the end of the show. Please respect the
integrity of the show and afternoon attendees by waiting until
5pm to begin packing.
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What
is the admission cost?
Admission
cost for the expo attendees will be just $5. You will receive
8 admission tickets with your exhibit booth to distribute to
your valued clients.
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Where
is the Healthy Living Expo?
The expo will take place at the FIT Clemente Center, 150 West
University Blvd., Melbourne 32901. Take HWY 192 Exit off I-95
go east on 192/New Haven to Babcock (at stoplight). Turn
right, Florida Institute of Technology is on the right side
about 1 mile. After turning right onto University Dr. The
Clemente center will be on your left – only about 1 block.
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Where
can I park?
Free
parking is available in the Clemente Center lots. After you
unload, you will be directed by volunteers to the exhibitor
parking area. This will leave the main lot available for your
customers, the attendees. The university has ample parking if
we all work together ensuring our attendees have a pleasurable
experience.
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Where do I unload?
You
may pull behind the Clemente center to unload, however due to
the narrow roadway you may not leave your car unattended. We
will have volunteers with dollies available on Saturday
morning only to help with unloading and deliver your supplies
to your booth. If you want to accompany your belongings to
your booth you will need someone to remain with the car. As
there will be many exhibitors needing to unload at the same
time, your help, patience and cooperation is appreciated.
Arriving as early as possible allows us all ample time to get
set up and work out any last minute details.
If
you prefer to unload from the front of the facility please
park in the designated parking spots, we will have a volunteer
directing you. Once you have taken your belonging to your
booth you must relocate your car to the exhibitor lot before
setting up.
If
you set up on Friday there will be dollies available for you
to use to unload your materials. We encourage set-up if
possible as you will be a more rested and relaxed exhibitor on
Saturday.
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Where do I check-in?
Once
you have unloaded and parked your car in the exhibitor lot,
please stop at the exhibitor check-in/information table in the
lobby to let us know you have arrived. If you find you need
additional supplies or have questions we will happy to help
you - please direct all requests to this location. You will
find your badges and exhibitor information in your booth when
you arrive. Please order electricity, extra tables &
chairs in advance.
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Will
food be available at the Healthy Living Expo?
The
Clemente Center has an excellent café that will be open to
serve the expo. Starbucks, coffee, smoothies, flat bread
pizzas, wraps, many other delicious options will be available
for purchase throughout the day. At last year's expo attendees
thoroughly enjoyed the cafe.
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Can
I sell products at the Healthy Living Expo?
YES!
We are looking forward to a wide variety of quality products.
While you may sell products at the expo, you will not be
permitted to engage in recruiting for business opportunities.
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How
many people may I bring?
Display
Booth Exhibitors will receive four badges with the purchase of
a booth. The names of all exhibitors need to be registered in
advance. If you do not know the names at the time of
registration your badges will display your business name only.
In order to admit them to the event all names must be provided
by April 1st . If you need more badges there will
be sticky badges available at the information table for you to
write your name and company. You will receive the badges at
your booth on the morning of the expo and those sitting at the
exhibit table must wear these badges otherwise you will be
charged admission fee.
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When
can I set up my exhibit booth?
Friday
Setup
Early
setup will be available the day before the expo on Friday
between 2pm-6pm. If you set up early you will need to arrive
on Saturday no later than 9:15am. The expo hall will open
promptly at 10am.
Saturday
Setup
For
Saturday set up you may begin setting-up your booth at 7am on
Saturday morning. Please arrive on time and sign in no later
than 8:15am because the expo and exhibit hall will open
promptly at 10am. Your table must be set up and ready by
9:30am.
All
exhibit booths
Each
booth will have a sign, 2 chairs, a waste basket and a 6ft
skirted table. The booths are 8x10 pipe and drape. The drape
will be in blue & white. In the event the Exhibitor is a
late (after 8:15am for Saturday setup exhibitors or 9:15 for
Friday setup exhibitors) or no show the Expo may sell the
exhibit space to Wait-List Exhibitors. The Exhibitors fees are
non-refundable.
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Is
Electricity Available?
Electricity
is available for a fee of $35
and must be ordered in advance. Please advise us on what type
of equipment will be using the electricity so we may ensure
you have the proper amount. Failure to notify us of the type
of equipment can cause power issues for all exhibitors
connected. It is important for you to provide us this
information.
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May
I use special lighting or sound?
Exhibits which include the operation of musical instruments,
radios, sound projection equipment, public address systems,
or any noise making machines must be conducted or arranged
so that the sound resulting from the demonstration will not
annoy or disturb adjacent exhibitors and their patrons, and
not cause the aisles to be blocked. Operators of sound making
exhibits must secure approval of operating methods before
the use of glaring, chasing or irregular lighting.
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May
I distribute my fliers and business information?
Please
make information about your business available to patrons from
your booth. Distribution of fliers in the aisles is not
permitted in order to keep the aisles clear.
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May
I give away a door prize?
Door
prizes are encouraged as a method for collecting valuable
information on potential clients. Door prizes are the
exhibitor's responsibility. Please bring your own container to
collect the entry forms as well as forms for the attendee to
fill out that collects the information you desire. Note that
participants need not be present to win. Door prizes will help
draw attention to your booth. Let attendees know when you will
be selecting the winners. We will provide training on
enhancing your experience with door prizes during our
exhibitor training calls.
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What
if I have special set-up requirements?
Please note any special requirements on your registration
form. We appreciate you calling us in advance with any other
setup concerns you may have. S-hooks are available for you
to hang posters or banners from the rear partition of your
booth. Please do not use any adhesives or materials that will
damage the booth materials in any way.
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May
I have food at my table?
You may give away samples of your products, including food
products. If you are a business that has a license to prepare
& sell food (such as catering) then you need to bring
a copy of your license and register with us as a food
vendor. Tea samples, candy samples, supplements,
herbal samples are all fine. An example of what is not permitted
is preparing a cheese tray to entice visitors if your business
is bodywork.
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How
will people learn about the Healthy Living Expo?
The expo will be promoted through Natural Awakenings magazine,
which currently has over 45,000 readers each month and is distributed
throughout Brevard and Indian River Counties. We are also
advertised in Natural Awakenings throughout the state of Florida.
Florida Today exposure is planned to reach the greater Melbourne area.
Our website can be found worldwide additionally, we have a
1000 posters
throughout the county, press releases, radio interviews, local
community paper ads as well as hundreds of corner street signs in the
Melbourne area.
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What
if I know someone who wants to attend the expo?
As an exhibitor you will want to let your clients know they
can visit you at the expo. Research shows that the number of
contacts you have with your clients can impact the
relationship. Learn more about pre-expo marketing during our
exhibitor training calls and help make the most of your expo
experience.
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What
if I still have a question?
Please call us with any questions you may have 321-777-6433.
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